All terms beginning with a capital letter in this Privacy Policy, but which are not defined, have the definition given to them in the General Conditions of Use of the Services.
Data protection and data security are priorities for AdBooks (“AdBooks”).
AdBooks processes and uses personal data only to the extent necessary to provide the Services to the User. AdBooks asks the User to carefully read the General Conditions of Use of the Services, this Privacy Policy, as well as the data processing agreement (“ATD” or “Agreement” which is found further far below) which form an agreement between AdBooks and the User.
AdBooks, as a provider of the Services, ensures that the personal data of the User and its customers are collected, stored and processed by the User only insofar as this is necessary for the execution of the contract between AdBooks and the User and authorized by law, or ordered by the legislator.
AdBooks, as provider of the Services, will treat the confidentiality of the personal data of the User and its customers in accordance with the provisions of the applicable data protection law and will not disclose them to third parties, except if necessary. for the fulfillment of contractual obligations and / or a legal obligation to pass on to third parties.
In order to guarantee audit-proof data processing, the creation, modification and deletion of data with indication of the name of the User and his customers and the date of processing are recorded.
Use of the Services may require the Services provider to process personal data on behalf of the User. For this, it is necessary to have a separate agreement for the processing of personal data. AdBooks and the User agree that the User is responsible for processing the data he uploads to the Software and the Website that he can modify or delete this data as needed. AdBooks acts at all times as a subcontractor because AdBooks processes the data on behalf of the User. AdBooks and the User thus conclude an ATD whose stipulations are further below.
The User confirms that he is authorized to ask AdBooks to process this information, and that all instructions given will be legal.
AdBooks will only process the data of the User and its customers in accordance with the User’s instructions and not for its own unauthorized use.
The User must own all the data he provides to AdBooks. The Software allows the User to export recordings and data held by the Software and the User may export all data before the termination of his AdBooks Subscription.
AdBooks shares information for data processing only for the purpose of providing its Services to the User or when required by a court or regulatory authority and in this case only to the extent necessary.
If AdBooks must share data outside the EEA, or with territories not pre-approved by the European Commission, AdBooks guarantees full satisfaction of the level of data protection in this case.
The User accepts that a copy of the bank certificate or rib issued to the User by his bank may be stored in the AdBooks database and in an external database. The User also agrees that the data extracted from the User’s bank via a bank feed is available and stored in the System.
AdBooks will keep confidential all confidential information of the User that the User provides to AdBooks unless this information has fallen into the public domain other than by a violation of this clause, or if AdBooks has obtained this information from a third party without an obligation of confidentiality or where the information must be disclosed by a regulatory body or a government agency or a court of competent jurisdiction, and then only to the extent necessary.
AdBooks takes all necessary technical and organizational security measures to ensure the safe and secure processing of User data and to prevent system information from being accidentally or unlawfully destroyed, lost or wasted and to prevent such information from falling between hands of an unauthorized party or from being misused, or otherwise treated in a way that is contrary to data protection legislation. AdBooks complies with its obligations under all applicable data protection legislation as a data processor and takes specific guidelines from the General Data Protection Regulation.
In the event that declarations of consent to data protection are obtained from the User in the context of the use of the Services of AdBooks, it is specified that they may be revoked by the User at any time.
AdBooks (Company name: Admonet LLC – 30 N Gould St Ste R Sheridan, WY 8280 EIN Number: 30-1290301) is the operator of the Website, as well as the provider of the Services and the Software. AdBooks is responsible for the collection, processing and use of personal data, in accordance with all data protection legislation, in particular the General Data Protection Regulation (“GDPR”).
The User is the “controller” and AdBooks, the provider of the Services, is the “subcontractor”. AdBooks only uses the User’s data within the framework of data protection legislation. AdBooks also has a Data Protection Officer (“DPO”) who can be contacted by post or email at info@adbooks.co
With this Privacy Policy, AdBooks explains to the User what personal data is collected and recorded during his visits to the Website or when the User uses the Services and Software offered on the Website. The User will be informed of how AdBooks uses his data and the rights that the User has regarding the use of his data. This data privacy statement also applies to access and use of the Software, as well as other available Services.
In order to protect the data of the User and its customers, all said data provided by the User is encrypted according to the security standard of TLS (Transport Layer Security). TLS is a secure and tested standard, used for example for online banking. The User will be able to see this TLS secure connection with the “s” after the “http” in the URL displayed in the User’s browser (example: https://…).
AdBooks also takes appropriate technical and organizational security measures to protect your data against random or deliberate manipulation, partial or complete loss, destruction and/or against unauthorized access. In order to avoid data loss, AdBooks runs a “mirror” database configuration, which means that User data is always stored in two separate locations. In addition, AdBooks updates and stores the data every 24 hours in an offsite backup and in accordance with the high-risk analysis. The User’s password is stored via a secure encrypted process. AdBooks will never ask the User for his password by e-mail. If the User forgets his password, AdBooks can reset it. The security measures of AdBooks are continuously improved, according to technological development.
The personal data that AdBooks collects is stored in a secure environment in Germany and treated confidentially. Access to this data is limited to selected employees and suppliers of AdBooks. AdBooks always complies with legal data protection requirements.
AdBooks does everything possible to secure the data of the User and its customers in the best possible way, but AdBooks cannot guarantee the security of said data when it is transferred over the Internet. When data is transferred over the Internet, there is a certain risk that other people can access the data in an illicit way. In other words, AdBooks cannot be held responsible in the event of data leakage or in the event of inaccessibility due to a case of force majeure. Indeed, the security of the User’s data transfers is the responsibility of the User in his capacity as data controller.
A. During User visits to the Website
The User can visit the Website without disclosing his identity. The User’s browser only sends automatically collected information to the Website’s servers. This information is temporarily stored in a document called a “log”. Here is the information automatically collected and stored, until its automatic deletion:
IP address of the requesting computer,
Date and time of access,
Name and URL of the data consulted,
Website from which the access originates (referrer URL),
Browser used and, if necessary, the operating system of the User’s computer as well as the name of the access provider.
These data are collected and processed with the aim of making the use of the Website possible (connection establishment), but also with the aim of guaranteeing the security and stability of the AdBooks system, as well as for the technical administration. network infrastructure. AdBooks draws no conclusions about the User as a person. In addition, AdBooks uses cookies as well as web analysis and marketing tools.
B. When registering the User for Online Services
On the Website, AdBooks offers Online Quotation and Invoicing Services. To use these Services, the User must first register. During registration, the User must enter an e-mail address and create a password, so that AdBooks can create an account for the User and allow him to connect. To use country-specific features, the User must first select the country in which their business is located.
In order to use all features and services, it may be necessary to enter more personal data. For example, to create a legal invoice, it is necessary to enter the User’s company name, address, invoice number and payment information, etc. AdBooks also uses the User’s name and contact details: to find out who the User is, for the justification, structure, processing and changes in the contractual relationship between AdBooks and the User relating to the use of the Services, to verify the veracity of the data entered, if necessary to contact the User.
C. When subscribing to the newsletter/newsletter/blog
If the User agrees to receive the newsletter / information bulletin, AdBooks may use the User’s e-mail address to send him regular newsletters, as well as information on the Services. In order for the User to receive newsletters, AdBooks must first obtain the User’s consent. This consent can be given during registration. The User may withdraw their consent to receive such communications at any time, whether on their account, by disabling emails or by sending an email to AdBooks to indicate their wish to no longer receive such communications. The User can also unsubscribe from newsletters at any time, for example by clicking on the unsubscribe link at the bottom of the newsletter. info@adbooks.co
If the User cancels his subscription to the newsletter / newsletter, AdBooks will keep the User’s email address only to assure the User that he will no longer receive these emails.
D. Data from Third Parties (Developer, Customers, Suppliers, Accountant and Team, etc.)
Through the Services, the User has the option of entering third party data, allowing access to his account to third parties, connecting his account to third parties and offering third parties his own applications or use third-party applications. Of course, AdBooks also respects data privacy regarding third-party data, which AdBooks may access through the User’s use of the Services. If the User thinks that this scenario may require a specific amendment then he can contact AdBooks. In addition, the User is responsible for the data of third parties that he enters on the Website.
The User must keep in mind that AdBooks has no influence on compliance with data protection and security standards outside the Website, Software or Services that AdBooks provides. In this case, the User – or the third party to whom he has granted access to his data – is by definition responsible.
AdBooks may transmit the User’s personal data to third parties (sending an estimate or an invoice electronically, for example) if the User has given his explicit consent or made an express request to AdBooks , or if there are obligations to do so.
AdBooks retains the right to share data within its group of companies, as much as necessary to provide the services to the User. AdBooks may also, from time to time, require the sharing of data with a sister company, for example to allow billing of the User’s account with another entity of the group of companies. Data security is ensured at all times. By registering with AdBooks, the User gives his consent to the processing of his data.
The User also gives his explicit consent to the sharing of his data with third parties if necessary, and this as much as necessary to benefit from the various Services.
AdBooks confirms that the User’s data is only shared with third parties who maintain a satisfactory level of data security, according to the standards required under all data protection legislation.
In particular, when AdBooks shares data with territories outside the EU / EEA or a country not on the list approved by the European Commission, AdBooks makes sure to comply with all security and confidentiality standards. data, to EU standards.
The User retains the right at any time to withdraw his consent to the processing and/or sharing of his data either by terminating his AdBooks account with immediate effect, or by contacting AdBooks to request the closure of his account, which AdBooks will do so as soon as possible. After the end of the User’s AdBooks Subscription, AdBooks retains only the minimum data that AdBooks is required to hold to meet all legal requirements and only for the minimum period required.
For any questions concerning the processing of the User’s personal data, or if the User wishes to make a request for access to the data, the data protection officer of AdBooks can be contacted at info@adbooks.co or by writing to him at the postal address of AdBooks as indicated herein.
If the User is not satisfied, he has the right to file a complaint with the relevant data protection authority. AdBooks will cooperate fully with any such investigation and will endeavor to accommodate all requests to the best of its ability. The competent authority for each country can be found on the European Commission website.
The Website uses cookies. Cookies are small files, created automatically by the User’s browser and stored on their device (laptop, tablet, smartphone, etc.) when the User visits a page. Cookies do not harm the device, and they do not contain viruses, Trojan horses or other malware.
Cookies store information relating to the User’s device. However, this does not mean that AdBooks will receive detailed information about the User’s identity.
The purpose of using cookies is to create a more pleasant use of the Services. Therefore, AdBooks uses session cookies, to know if the User has already visited unique pages of the Website or if the User has already created an account. They will be deleted automatically by the User’s browser once they expire.
For usage purposes, AdBooks uses temporary cookies, stored on the User’s device for a specific duration. If the User visits the Website again to use the Services, the User will be recognized as having already visited the Website before and what settings and actions he performed, so that he does not have to perform them again.
AdBooks also uses cookies to track website usage statistics and to optimize its offer. When the User visits the Website again, these cookies allow AdBooks to automatically recognize the User’s visit to the Website before. After a defined period, cookies will be automatically deleted.
Most browsers accept cookies automatically. The User can configure his browser so that no cookie is saved on his computer or that a warning always appears before a new cookie is created.
However, the User should note that the complete deactivation of cookies may also lead to a limitation of the functionality of the Website.
To design and continuously optimize the Website, AdBooks uses various web analysis services. Therefore, AdBooks creates anonymous User profiles and uses cookies.
The User will find further information about our web analytics services and other opt-out options below. AdBooks uses, among other analysis systems, Google Analytics and Amplitude.
Information relating to the User’s use of the Website, Software and Services (including that relating to the User’s IP address) collected via a cookie is transferred to the servers of a service provider statistical analysis and stored there. The IP addresses are anonymized, so it is not possible to assign them (IP masking) to the User. The information is used to analyze the use of the Website, the Software and the Services, to create reports on the activities of the Website to benefit from other services related to the use of the Website and the Internet. The data that the User enters when using the Services will in no case be merged with other data collected via a service provider.
The transfer of information by Google to third parties will only take place if it is legally required or if third parties process the data on their behalf.
In addition, AdBooks uses Google Optimize. This is a web analytics service by Google, Inc., which is integrated into Google Analytics. Google Optimize allows for A/B and multi-variant testing. AdBooks can thus know which version of the Website the Users prefer.
An opt-out cookie will be placed which prevents future data collection when visiting the Website. The opt-out cookie is valid only in this browser and for the Website, and will be archived on the User’s device. If the User deletes the cookie in his browser, he will have to place the opt-out cookie again.
The User will find further information on data protection in conjunction with Google Analytics in the Google Analytics help.
AdBooks does not use social plugins from Facebook or other social networks.
As part of our advertising on Facebook, AdBooks uses a pixel-based tracking mechanism. This is a web analytics service provided by Facebook Ireland Ltd. The information is used to track conversions from the Facebook platform.
This service, provided by Facebook Ireland Ltd., is subject to European Union data privacy law. AdBooks does not share any of the data that the User enters when using the Services with Facebook.
For more information, see the link ‘information’ on Facebook’s data protection and more specifically on the purpose and scope of data collection, processing and use of data by Facebook, as well as your rights. and privacy protection options.
AdBooks uses Google Inc.’s retargeting technology. If the User is already interested in AdBooks’s offers, it is thus possible for him to address himself specifically with personalized advertising, according to his interests. Advertising materials are displayed on the basis of an analysis of previous usage behavior based on cookies, but no personal data is stored. In the case of retargeting technology, a cookie is stored on the User’s computer or mobile device to collect anonymous data on interests and thus individually adapt advertising to the stored information.
The User thus sees the appearance of advertisements which most likely correspond to the respective interests of the product and the information. The User may permanently oppose the setting of cookies for advertising preferences by downloading and installing the browser plug-in available under the following link: https://www.google.com/settings/ads /onweb/
The User will find further information and the data protection provisions regarding advertising and Google here: http://www.google.com/privacy/ads/
The User has a right to information on the personal data he stores and a right to rectify or modify erroneous data, as well as a right to block and delete.
As data controller, the user is responsible for the content he publishes. The User has the right to rectify, block or erase any of their data at any time. AdBooks may decide to delete the content that the User publishes, at the request of the User, but AdBooks maintains its right not to delete the content already published or that AdBooks is required to maintain to meet legal requirements.
For more information about your personal data, about the correction of erroneous data or the blocking or deletion, as well as for other questions about the use of their personal data, the User can send an email to info@adbooks.co.
In addition, the User can consult and modify the data stored in his account by connecting to the Website using his login data. the User can delete his data on his account at any time. This can be done using the appropriate option in the User’s account. AdBooks specifies that if the User deletes his data, he will not be able to use the Services in their entirety in the best case or not at all in the worst case.
Due to the development of the Website, Software and Services, or due to changing legal or regulatory requirements, it may be necessary to amend this data privacy statement from time to time.
This DPA forms the basis of the relationship between the User, as data controller, and AdBooks, the Services provider, as data processor under data protection legislation (GDPR). It is an essential agreement which constitutes the contractual basis for the data processing carried out by AdBooks on behalf of the User. It explains how the User’s data may be processed as well as the purpose of the processing. AdBooks processes the User’s personal data only according to the needs and according to the User’s instructions, as stipulated in the DPA.
Due to the volume of AdBooks’s clientele, it would be impossible to conclude ATDs individually with all Users. This is why an ATD is contained herein and will apply between any User and AdBooks. This ATD ensures that AdBooks, as your subcontractor, complies with the requirements arising from the GDPR. The User is further assured that AdBooks will maintain the required agreements with all its third parties. The User’s company details are automatically populated in their account when the User agrees to the Terms of Service and Privacy Policy (which includes DTA). The information concerning the User will always represent the most recent information that the User has provided to AdBooks.
Between:
The User (hereinafter “the User” or “controller”) knowing that this information will be retrieved automatically when you register
And:
AdBooks (Company name: Admonet LLC – 30 N Gould St Ste R
Sheridan, WY 82801, EIN Number: 30-1290301) (hereinafter “AdBooks” or “subcontractor”) each being a “part”; together “the parts”,
Have agreed to the terms of this Data Processing Agreement (hereinafter the “DTA” or “Agreement”) on the protection of personal data regarding the processing of personal data when the User acts as data controller and that AdBooks acts as a subcontractor, to fulfill the service obligations described in the service agreement (detailed below).
As part of the performance of these service obligations, AdBooks will process certain personal data on behalf of the controller, in accordance with the terms of this contract.
Each party agrees and will ensure that the terms of this contract are also fully applicable to its affiliates who may be involved in the processing operations of personal data for the project defined in the services agreement.
More specifically, AdBooks will ensure that all subcontractors operate under the same conditions as this agreement when processing the User’s personal data.
“Personal data” is defined as any information relating to a data subject, and by which he can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural or legal person (if applicable).
All other definitions mentioned here, including the terms “controller” and “processor”, are determined by data protection laws, including Regulation 2016/679 of April 27, 2016 (hereinafter ” GDPR”).
Sensitive personal data is not considered to be processed within the framework of the application service offered by the data processing center and is therefore excluded from the terms of this contract.
The use of the Software by the User and the acceptance by the Parties of the General Conditions of Use of the Services, the Privacy Policy and this DPA, the Parties agree, under all national laws on data protection and the GDPR, that this Agreement governs the relationship between the controller and the processor, defining the processing of the User’s personal data by AdBooks. This Agreement takes precedence, unless it has been superseded by another signed DPA, which communicates its precedence over this Agreement.
The processing of the User’s Personal Data by AdBooks is intended to ensure the full use of the Services by the User and to allow this Contract to be respected. AdBooks ensures that sufficient security of personal data is maintained at all times.
The Parties confirm their authority to sign the Agreement.
The processor must manage all personal data on behalf of the controller and follow their instructions. By entering into this Agreement, AdBooks (and all subcontractors with whom the subcontractor has a legal agreement for services) is responsible for processing the User’s personal data:
To provide its service, the subcontractor is required to always provide the User with adequate solutions to support the continuous development of its activity, using the service. The subcontractor monitors how the User uses the Software in order to make the best possible suggestions, provide relevant services at all times and send accurate communications to facilitate use and improve User satisfaction. . With regard to the processing of personal data by the Software, it is processed only in accordance with this DPA, and applicable law, and is shared only as necessary, in order to provide a better experience for the User.
Taking into account the available technology and the costs of implementation, as well as the scope, context and purpose of the processing, the processor must take all reasonable measures, including technical and organizational measures, to ensure a level of sufficient security, so that personal data is protected. The processor must assist the controller by taking appropriate technical and organizational measures and taking into account the nature of the processing and the category of information available to the processor, to ensure compliance with the obligations of the processor, within the framework of data protection laws. The subcontractor must notify the data controller if the latter becomes aware of the presence of a security breach, and this without delay.
In addition, the processor must, to the extent possible and legally, inform the data controller if a request for information on the data held is requested (data access request) by an organization to which the data should be provided. The Processor will respond to such requests once it has been authorized by the Data Controller to do so. Processor will also not disclose any information about this Agreement unless Controller is required by law to do so, for example by court order.
If the controller needs information or assistance regarding data security, or further documentation or information on how the processor generally processes personal data, the processor may request this information from the subcontracting.
The processor, its employees and affiliates must ensure the confidentiality of the personal data processed under the contract. This provision continues to apply after termination of the Agreement, regardless of the reason for termination.
Responsibilities of the Data Controller The Data Controller confirms, by accepting this agreement, that when using the Software, that he must be able to freely process his data in accordance with all legal data protection requirements, including GDPR. He gives his explicit consent to the processing of his personal data at all times when using the service.
The controller may revoke this consent at any time, but in doing so terminates the contract and the processor will no longer be able to provide the service.
The User has a legal basis to process the Personal Data with the subcontractor (including with the subcontractors of the subcontractor), with the help of the Services of AdBooks.
The controller is responsible at all times for the accuracy, integrity, content and reliability of the personal data processed by the processor. They have fulfilled all mandatory requirements regarding notification or obtaining permission from the competent public authorities regarding the processing of personal data. They have further fulfilled their disclosure obligations to the competent authorities with respect to the processing of personal data in accordance with all applicable data protection legislation.
The controller must have a precise list of the categories of personal data it processes, in particular if this processing differs from the categories listed by the processor.
In order to provide the Services to the Controller, Processor uses sub-processors. These processors may be third party providers both inside and outside the EU/EEA. The data processor ensures that all processors comply with the obligations and requirements of this agreement, and in particular that their level of data protection meets the standards required by the relevant data protection laws. If a jurisdiction does not fall within the EU/EEA and is not on the list of satisfactory data protection levels approved by the European Commission, a specific agreement is concluded between AdBooks and this subcontractor to ensure the maintenance of all personal data,
This Agreement constitutes the Data Controllers’ specific and explicit prior consent to Data Processor’s Use of Data Processors, which may at times be based outside the EU/EEA, or territories approved by the European Commission.
The controller may revoke this consent at any time, but doing so terminates the contract and the data processor will no longer be able to provide the service.
If a Sub-Processor is established or stores Personal Data outside EU/EEA or European Commission approved territories, the Sub-Processor is responsible for ensuring the transfer of Personal Data to a third country, on behalf of of the controller. This includes the use of standard European Commission contracts or specific measures that have been previously approved by the European Commission.
The data controller must be informed before the processor replaces its processors. The controller may then object to a new processor who processes his personal data on behalf of the processor, but only if the processor does not process the data in accordance with the relevant data protection legislation. data. The processor may demonstrate compliance by providing the controller with access to the data protection assessment carried out by the processor.
If the data controller continues to object to the use of the sub-processor, he can terminate his AdBooks subscription to the service immediately and then ensure that his personal data is not processed by the non-preferred sub-processor.
In the event of termination of the subscription, the subcontractor deletes all personal data, except those which it is required to keep under the applicable legal provisions and, in this case, will be kept in accordance with the technical and organizational guarantees of AdBooks.
The data controller has the full ability to retrieve all his personal data in the Software. If the Data Controller requests assistance with data retrieval, the associated costs will be determined by mutual agreement between the parties and will depend on the complexity of the process requested and the time required to complete it in the chosen format.
Appendix A – Categories of Personal Information and Typical Categories of Processing
The AdBooks application is owned by:
Admonet LLC
With address: 30 N Gould St Ste R Sheridan, WY 82801, United States of America
EIN number: 30-1290301
How AdBooks is owned by Admonet LLC. so all rules and all mentions of the AdBooks application may apply to Admonet LLC.
We help you create estimates, invoices, track your finances and much more, all in one place with the AdBooks app!
