Writing estimates at night?
Pick items from your price list, enter quantities and the estimate is done. In 5 minutes, even from your phone on site.
Try it freeFeatures
Estimates and invoices
EstimatorAdvance invoiceE-invoices (Peppol)Templates, logo and coloursLanguages and currenciesPayments
Sending and e-signatureAutomatic remindersOnline paymentsGoogle reviewsJobs and team
Projects and costsCalendar and plannerTimesheetsPhotos and filesExpenses and reports
Expenses and receipt scanningReports and profitFor your accountantPurchase ordersTeam and support
Team and permissionsEmployees (HRM)Advo AI assistantBooster planSoftware for plumbing and heating
Estimates and invoices
for plumbers.
An estimate for a bathroom or heating in 5 minutes, an invoice in one click. Your items with prices, an advance for equipment, client signature on the phone and profit on every job. No Excel and no writing estimates late at night.
No credit card · Sign up with Google too · Support in your language
Sound familiar?
Built for plumbing and heating.
Less paperwork and Excel, more time for installations. AdBooks sorts this out from day one.
Paying for equipment out of your own pocket?
Create an advance invoice as a percentage. AdBooks calculates the amount and VAT and deducts it from the final invoice by itself.
Extra work with no paper trail?
Record every extra job in the project and invoice it separately, so there is no argument about what was agreed.
Client paying late?
A reminder before the due date and three reminders after go out automatically, in the language of the document. You do not have to call.
Features
From survey to getting paid, in one tool.
Items from your price list, an advance for equipment, sending via WhatsApp and the client signature. All connected, no retyping.
Estimator
Your price list and item catalogue
An estimate or invoice in a few minutes: pick items from a ready-made catalogue and enter the quantity.
Learn more →Estimator: Growth and Booster
Convert to invoice
From estimate to invoice
One click to an invoice. AdBooks calculates the advance and VAT for you.
Learn more →
WhatsApp, Viber, email
Sent in seconds
Your client opens the estimate or invoice on their phone, no account and no app to install.
Learn more →Signature on the phone
The client signs with a finger.
They sign the estimate or invoice on their own phone, and you get notified right away.
Learn more →
Sample estimate
Estimate for a bathroom refit and boiler replacement.
This is what an estimate from AdBooks looks like, in a template with your logo and colour. You pick items from your price list; the prices and wording are yours.
KPKelly Plumbing & Heating Ltd
Estimate total€7,779.75
ESTIMATE
Estimate forAoife Walsh8 Griffith Avenue, Dublin 9
| Estimate no.: | 2026-0147 |
| Date: | 03/11/2026 |
| Valid until: | 18/11/2026 |
Subject: new water supply and drainage pipework and sanitaryware in the bathroom, plus a boiler replacement with new radiators in a 72 m² apartment.
| Items | Price | Unit | Qty | Amount |
|---|---|---|---|---|
| Removal of old sanitaryware and pipework | €260.00 | lump sum | 1 | €260.00 |
| PPR pipe 20 mm | €3.80 | m | 60 | €228.00 |
| PPR pipe 25 mm | €5.20 | m | 30 | €156.00 |
| Fittings and valves | €185.00 | set | 1 | €185.00 |
| Wall-hung WC with concealed cistern | €420.00 | pcs | 1 | €420.00 |
| Shower enclosure 90x90 with trap | €540.00 | pcs | 1 | €540.00 |
| Condensing boiler 24 kW | €1,890.00 | pcs | 1 | €1,890.00 |
| Steel radiator 600x1000 | €165.00 | pcs | 6 | €990.00 |
| Pressure test and commissioning | €120.00 | pcs | 1 | €120.00 |
| Installation (labour) | €32.00 | h | 48 | €1,536.00 |
Subtotal€6,325.00
VAT 23 %€1,454.75
Total€7,779.75
40 % advance before work starts€3,111.90
Payment terms: 40 % advance for equipment before work starts, the balance on completion and pressure test.
Not included: tiling, chasing and closing walls, flue and gas connection.
Signed on phoneAoife Walsh · 03/11/2026, 18:42
Kelly Plumbing & Heating Ltd · Dublin · IBAN IE29 AIBK 9311 5212 3456 781/1
Sample with illustrative prices. In AdBooks you use your own price list.
Guide
How to write an estimate for plumbing and heating.
Bathroom, boiler or radiators: this is how an estimate stays clear and accurate.
- 1
Survey the existing installation
Check where the risers, drains and water supply are, and the state of the flue or the spot for a heat pump. Keep the photos with the job.
- 2
Name equipment by model
Write the boiler, water heater, WC, shower tray and radiators with model or output. The client can compare estimates, and you avoid later discussions.
- 3
Price pipes and fittings by metre and by set
PPR or PEX pipe per metre, fittings and valves as a set. That way you can adjust the estimate quickly when the route changes.
- 4
Include pressure test and commissioning
Pressure test, flushing the system and first start-up are separate items. Agree a guarantee on the work as well.
Projects
Every job as one project.
Estimates, invoices, hours, materials and photos in one place. At the end you see exactly whether the job made money.
Hours per worker
Who worked how long on which job, without paper timesheets.
Materials and costs
Link costs to the job and snap a photo of the supplier receipt - the details fill in themselves.
Photos of the installation
Photograph pipes and joints before the walls are closed and keep them with the project.
Handover report
The client signs the handover on site, on your phone or theirs.
Invoices by stage
On bigger jobs you invoice by percentage of work completed.
Profit per job
Income, costs, labour and margin for every job, on one screen.
For every kind of plumbing and heating work.
Bathroom refitsWater and drainageCentral heatingBoilers and heat pumpsUnderfloor heatingWater heaters and solar thermalService and emergency call-outsCommercial buildings
Time savings calculator
How much time do estimates and invoices take you?
Move the sliders and see how many hours a month you get back for real work.
Estimate: an estimate in Word or Excel takes about 35 minutes, in AdBooks about 8. An invoice about 15 minutes, in AdBooks about 2.
You save per month12 h
Value per month€420
Value per year€5,040
AdBooks Pro per year199 €
Get those hours back - try it free Pricing
Plans for plumbers and heating firms.
Choose the plan that fits your pace. 14 days with everything included, then you decide.
How many people use AdBooks in your company?
With yearly billing you get 2 months free and save up to €104 a year.
AdBooks Pro
For solo tradespeople and small businesses.
€16.58 per month
€20.90Save €52
You pay €199 once a year, excl. VAT
Estimates and invoices without unnecessary paperwork.
1 user · for working with a team choose Growth
Try 14 days freeIncluded
- Unlimited estimates and invoices
- Turn an estimate into an invoice in one click
- E-invoices (Peppol UBL 2.1) and online client signature
- Customers pay invoices by card or PayPal
- Automatic reminders for unpaid invoices
- Documents for your accountant in one click
- Up to 3 projects with tasks, notes, work hours and photos
- Expense tracking and profit per site
- Push notifications on phone and computer
- Up to 8 templates for estimates and invoices
AdBooks Growth
For companies with a crew, projects and several jobs at once.
€33.25 per month
€41.90Save €104
You pay €399 once a year, excl. VAT
Projects, crew and expenses connected in one place.
3 users included · each extra person €9/mo or €90/yr
Try 14 days freeEverything in Pro, plus
- Unlimited projects
- Tasks, notes and calendar inside and outside projects
- Receipt scanning for faster expense entry
- Push and email notifications for crew members
- Automatic monthly sending of documents to your accountant
- Voice input for text
- Google review requests (manual and automatic)
- Up to 12 templates for estimates and invoices
- Estimator: product catalogue by trade and industry
- Send a customer all invoices for a period in one click
- Advo AI assistant for everyday work
AdBooks Booster
For companies that want more than software.
€58.25 per month
Yearly billing only
You pay €699 once a year, excl. VAT
Besides the software you also get a website, a logo and personal support.
5 users included · extra people €9/mo or €90/yr
Book a demoWith Booster you also get, at no extra cost:
Website with domainLogo design250 business cards2 site signs
Everything in Growth, plus
- Basic SEO setup
- Business email address (info@yourcompany.com)
- Staff records (HRM)
- Enquiries from your website go straight into AdBooks
- Advo AI assistant with a higher limit
- Personal help setting up AdBooks
- Faster support replies
14 days free on the Growth planCancel anytimeE-invoicing in every planYour data is always yoursSupport for all users
| Feature | Pro | Growth | Booster |
|---|---|---|---|
| Invoicing and e-invoicing | |||
| Invoices, estimates and customers | Unlimited | Unlimited | Unlimited |
| E-invoices in supported formats | |||
| Estimate to invoice | |||
| Online client signature on estimates and invoices | |||
| Online invoice payment (Stripe cards / PayPal) | |||
| Automatic reminders for unpaid invoices (3 levels) | |||
| All invoices for a period to a customer in one click | — | ||
| Invoice templates | 8 | 12 | 12 |
| Projects and sites | |||
| Projects | Up to 3 | Unlimited | Unlimited |
| Tasks, calendar and notes inside a project | |||
| Tasks, calendar and notes outside projects | — | ||
| Work hours per worker (inside a project) | |||
| Site photos attached to the project | |||
| Voice text input | — | ||
| Expenses and profit | |||
| Manual expense entry | |||
| Automatic receipt scanning (expenses) | — | ||
| Expenses per site and supplier purchase orders | |||
| Profit and margin per project | |||
| Estimator - product and item database for estimates and invoices | — | ||
| Accountant | |||
| Export of invoices, estimates and credit notes (PDF + Excel) | |||
| Automatic sending to your accountant every month | — | ||
| Team | |||
| People with access | 1 (just you) | 3 | 5 |
| Extra person | — | €9/mo or €90/yr | €9/mo or €90/yr |
| Staff records (HRM) | — | — | |
| Customers and reputation | |||
| Email notifications (overdue invoices, appointments, plan expiry) | |||
| Push notifications on phone and computer | |||
| Google review requests (manual and automatic) | — | ||
| Company visibility | |||
| Website with domain | — | — | |
| Logo design | — | — | |
| 250 business cards | — | — | |
| 2 site signs | — | — | |
| Basic SEO setup | — | — | |
| Business email address (info@yourcompany.com) | — | — | |
| AI and support | |||
| Advo AI assistant | — | Higher limit | |
| Support | |||
| Personal adviser and faster replies | — | — | |
Prices are in euros and exclude VAT. Booster is billed yearly only. Extra person on Growth and Booster: €9 per month or €90 per year.
FAQ
Questions from plumbers
Equipment, advance, extra work and price.
Yes. Every item has its own quantity, unit and price, so the client clearly sees how much the equipment costs (for example the boiler or sanitaryware), how much the materials and how much the labour.
When the client approves the estimate, create an advance invoice by entering a percentage, for example 40 %. AdBooks calculates the amount and VAT, and the advance is deducted from the final invoice automatically.
The Estimator (Growth and Booster plans) has a ready-made catalogue of items by trade. On top of that you save your own items and prices and reuse them in every estimate.
Yes. Save your items and services with prices once and use them in every estimate. You can also import customers and products from a CSV file.
Extra work that was not in the first estimate is tracked inside the same project and invoiced separately, so the client sees exactly what was added and why.
Yes. AdBooks runs in the browser on your phone and you can add it to the home screen like an app. Create and send the estimate on site, and the client signs it on their own phone.
With every invoice AdBooks also creates an e-invoice in Peppol UBL 2.1 format (EN 16931). Your client’s accounting system imports it automatically, with no retyping.
AdBooks Pro costs €199 a year and is enough for one person. For a team, unlimited projects and the Estimator, choose Growth for €399 a year. Prices exclude VAT, and the first 14 days are free, no card needed.
AdBooks for other trades:
Electricians →Tilers →Painters and decorators →Construction companies →Carpenters and joiners →Roofers →HVAC and air conditioning →Facade contractors →Service and call-outs →Drywall and dry lining →Windows and doors →Metalworkers →Flooring →Solar PV installers →
Useful guides: