Writing quotes at night?
Pick items from your price list, enter quantities and the quote is done. In 5 minutes, even from your phone on site.
Software for air conditioning and ventilation
Quotes and invoices
for HVAC firms.
An air conditioning quote in 5 minutes, an invoice in one click. Units, installation and servicing as items, an advance for equipment, client signature on the phone and profit on every job.
No credit card · Sign up with Google too · Support in your language
Sound familiar?
Built for HVAC firms.
Less paperwork and Excel, more time for installations and servicing.
Paying for equipment out of your own pocket?
Create an advance invoice as a percentage. AdBooks calculates the amount and VAT and deducts it from the final invoice by itself.
Extra work with no paper trail?
Record every extra job in the project and invoice it separately, so there is no argument about what was agreed.
Client paying late?
A reminder before the due date and three reminders after go out automatically, in the language of the document. You do not have to call.
Features
From quote to commissioning, in one tool.
Units and installation from your price list, an advance for equipment, sending via WhatsApp and the client signature. All connected, no retyping.
Estimator
Your price list and item catalogue
An estimate or invoice in a few minutes: pick items from a ready-made catalogue and enter the quantity.
Estimator: Growth and BoosterConvert to invoice
From estimate to invoice
One click to an invoice. AdBooks calculates the advance and VAT for you.
WhatsApp, Viber, email
Sent in seconds
Your client opens the estimate or invoice on their phone, no account and no app to install.
Signature on the phone
The client signs with a finger.
They sign the estimate or invoice on their own phone, and you get notified right away.
Sample quote
Quote for air conditioning a three-room apartment.
This is what a quote from AdBooks looks like, in a template with your logo and colour. You pick items from your price list; the prices and wording are yours.
CCCool Climate Ltd
Quote total€4,213.98
QUOTE
Quote forRonan Fitzgerald50 Ranelagh Road, Dublin 6
| Quote no.: | 2026-0147 |
| Date: | 03/11/2026 |
| Valid until: | 18/11/2026 |
Subject: supply and installation of three inverter AC units (living room and two bedrooms), with pipework, condensate drainage and commissioning.
| Items | Price | Unit | Qty | Amount |
|---|---|---|---|---|
| Inverter AC unit 3.5 kW | €690.00 | pcs | 2 | €1,380.00 |
| Inverter AC unit 5.0 kW | €940.00 | pcs | 1 | €940.00 |
| AC installation up to 3 m of pipe | €180.00 | pcs | 3 | €540.00 |
| Insulated copper pipe (additional) | €22.00 | m | 8 | €176.00 |
| Condensate drain | €25.00 | pcs | 3 | €75.00 |
| Outdoor unit brackets | €35.00 | pcs | 3 | €105.00 |
| Core drilling and sealing | €30.00 | pcs | 3 | €90.00 |
| Vacuuming and commissioning | €40.00 | pcs | 3 | €120.00 |
Subtotal€3,426.00
VAT 23 %€787.98
Total€4,213.98
50 % advance before work starts€2,106.99
Payment terms: 50 % advance for the units before installation, the balance on commissioning.
Not included: a new electrical circuit and connection, work from an access platform, making good and painting around openings.
Signed on phoneRonan Fitzgerald · 03/11/2026, 18:42
Cool Climate Ltd · Dublin · IBAN IE29 AIBK 9311 5212 3456 781/1
Sample with illustrative prices. In AdBooks you use your own price list.
Projects
Every installation as one project.
Quotes, invoices, hours, materials and photos in one place. At the end you see exactly whether the job made money.
Hours per worker
Who worked how long on which job, without paper timesheets.
Materials and costs
Link costs to the job and snap a photo of the supplier receipt - the details fill in themselves.
Installation photos
Photograph indoor and outdoor units and connections and keep everything with the project.
Handover report
The client signs the handover on site, on your phone or theirs.
Invoices by stage
On bigger jobs you invoice by percentage of work completed.
Profit per job
Income, costs, labour and margin for every job, on one screen.
For all air conditioning and ventilation work.
AC for homesMulti-split systemsVentilation and heat recoveryAir-to-water heat pumpsAnnual servicing and cleaningCommercial spacesCold roomsEmergency call-outs
Time savings calculator
How much time do quotes and invoices take you?
Move the sliders and see how many hours a month you get back for real work.
Estimate: a quote in Word or Excel takes about 35 minutes, in AdBooks about 8. An invoice about 15 minutes, in AdBooks about 2.
You save per month12 h
Value per month€420
Value per year€5,040
AdBooks Pro per year199 €
Get those hours back - try it free Pricing
Plans for HVAC firms.
Choose the plan that fits your pace. 14 days with everything included, then you decide.
How many people use AdBooks in your company?
With yearly billing you get 2 months free and save up to €104 a year.
AdBooks Pro
For solo tradespeople and small businesses.
€16.58 per month
€20.90Save €52
You pay €199 once a year, excl. VAT
Estimates and invoices without unnecessary paperwork.
1 user · for working with a team choose Growth
Try 14 days freeIncluded
- Unlimited estimates and invoices
- Turn an estimate into an invoice in one click
- E-invoices (Peppol UBL 2.1) and online client signature
- Customers pay invoices by card or PayPal
- Automatic reminders for unpaid invoices
- Documents for your accountant in one click
- Up to 3 projects with tasks, notes, work hours and photos
- Expense tracking and profit per site
- Push notifications on phone and computer
- Up to 8 templates for estimates and invoices
AdBooks Growth
For companies with a crew, projects and several jobs at once.
€33.25 per month
€41.90Save €104
You pay €399 once a year, excl. VAT
Projects, crew and expenses connected in one place.
3 users included · each extra person €9/mo or €90/yr
Try 14 days freeEverything in Pro, plus
- Unlimited projects
- Tasks, notes and calendar inside and outside projects
- Receipt scanning for faster expense entry
- Push and email notifications for crew members
- Automatic monthly sending of documents to your accountant
- Voice input for text
- Google review requests (manual and automatic)
- Up to 12 templates for estimates and invoices
- Estimator: product catalogue by trade and industry
- Send a customer all invoices for a period in one click
- Advo AI assistant for everyday work
AdBooks Booster
For companies that want more than software.
€58.25 per month
Yearly billing only
You pay €699 once a year, excl. VAT
Besides the software you also get a website, a logo and personal support.
5 users included · extra people €9/mo or €90/yr
Book a demoWith Booster you also get, at no extra cost:
Website with domainLogo design250 business cards2 site signs
Everything in Growth, plus
- Basic SEO setup
- Business email address (info@yourcompany.com)
- Staff records (HRM)
- Enquiries from your website go straight into AdBooks
- Advo AI assistant with a higher limit
- Personal help setting up AdBooks
- Faster support replies
14 days free on the Growth planCancel anytimeE-invoicing in every planYour data is always yoursSupport for all users
| Feature | Pro | Growth | Booster |
|---|---|---|---|
| Invoicing and e-invoicing | |||
| Invoices, estimates and customers | Unlimited | Unlimited | Unlimited |
| E-invoices in supported formats | |||
| Estimate to invoice | |||
| Online client signature on estimates and invoices | |||
| Online invoice payment (Stripe cards / PayPal) | |||
| Automatic reminders for unpaid invoices (3 levels) | |||
| All invoices for a period to a customer in one click | — | ||
| Invoice templates | 8 | 12 | 12 |
| Projects and sites | |||
| Projects | Up to 3 | Unlimited | Unlimited |
| Tasks, calendar and notes inside a project | |||
| Tasks, calendar and notes outside projects | — | ||
| Work hours per worker (inside a project) | |||
| Site photos attached to the project | |||
| Voice text input | — | ||
| Expenses and profit | |||
| Manual expense entry | |||
| Automatic receipt scanning (expenses) | — | ||
| Expenses per site and supplier purchase orders | |||
| Profit and margin per project | |||
| Estimator - product and item database for estimates and invoices | — | ||
| Accountant | |||
| Export of invoices, estimates and credit notes (PDF + Excel) | |||
| Automatic sending to your accountant every month | — | ||
| Team | |||
| People with access | 1 (just you) | 3 | 5 |
| Extra person | — | €9/mo or €90/yr | €9/mo or €90/yr |
| Staff records (HRM) | — | — | |
| Customers and reputation | |||
| Email notifications (overdue invoices, appointments, plan expiry) | |||
| Push notifications on phone and computer | |||
| Google review requests (manual and automatic) | — | ||
| Company visibility | |||
| Website with domain | — | — | |
| Logo design | — | — | |
| 250 business cards | — | — | |
| 2 site signs | — | — | |
| Basic SEO setup | — | — | |
| Business email address (info@yourcompany.com) | — | — | |
| AI and support | |||
| Advo AI assistant | — | Higher limit | |
| Support | |||
| Personal adviser and faster replies | — | — | |
Prices are in euros and exclude VAT. Booster is billed yearly only. Extra person on Growth and Booster: €9 per month or €90 per year.
FAQ
Questions from HVAC firms
Equipment, servicing, advance and price.
Yes. Every item has its own quantity, unit and price: units, installation, pipework and extra work. The client clearly sees what they pay for.
Plan services in the calendar and tasks, and use recurring invoices for maintenance contracts.
The Estimator (Growth and Booster plans) has a ready-made catalogue of items by trade. On top of that you save your own items and prices and reuse them in every quote.
Yes. Save your items and services with prices once and use them in every quote. You can also import customers and products from a CSV file.
Extra work that was not in the first quote is tracked inside the same project and invoiced separately, so the client sees exactly what was added and why.
Yes. AdBooks runs in the browser on your phone and you can add it to the home screen like an app. Create and send the quote on site, and the client signs it on their own phone.
With every invoice AdBooks also creates an e-invoice in Peppol UBL 2.1 format (EN 16931). National fiscalisation or clearance systems are not supported, so check with your accountant what applies in your country.
AdBooks Pro costs €199 a year and is enough for one person. For a team, unlimited projects and the Estimator, choose Growth for €399 a year. Prices exclude VAT, and the first 14 days are free, no card needed.