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Invoice template for HVAC companies
A sample invoice with typical line items for HVAC companies is already filled in. Change the quantities and prices, add your logo and IBAN and download PDF, Word or Excel. No sign-up.
- No sign-up
- PDF, Word and Excel
- Your logo
- Your data stays with you
In AdBooks invoices send and chase themselves.
Invoice from a quote in one click, sending as a link, card payment, automatic reminders and an e-invoice (Peppol) with every PDF.
- ✓ 14 days free
- ✓ No credit card
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Typical line items on an invoice for HVAC companies
Sample job: Supply and installation of three inverter AC units (living room and two bedrooms), with pipework, condensate drainage and commissioning.
| Items | Quantity | Unit | Price | Amount |
|---|---|---|---|---|
| Inverter AC unit 3.5 kW | 2 | pcs | €690.00 | €1,380.00 |
| Inverter AC unit 5.0 kW | 1 | pcs | €940.00 | €940.00 |
| AC installation up to 3 m of pipe | 3 | pcs | €180.00 | €540.00 |
| Insulated copper pipe (additional) | 8 | m | €22.00 | €176.00 |
| Condensate drain | 3 | pcs | €25.00 | €75.00 |
| Outdoor unit brackets | 3 | pcs | €35.00 | €105.00 |
| Core drilling and sealing | 3 | pcs | €30.00 | €90.00 |
| Vacuuming and commissioning | 3 | pcs | €40.00 | €120.00 |
| Subtotal | €3,426.00 | |||
Prices are only an example. Enter your own prices in the template above.
Deposit and payment
50 % advance for the units before installation, the balance on commissioning.
Jobs this template is for
Work out the quantities
What an invoice must include
- Invoice number and dateNumbers run in sequence, without gaps or repeats.
- Seller and buyer detailsName, address and company/VAT number of both parties.
- Items, quantities and pricesA clear description of the goods supplied or work done.
- Subtotal, VAT and totalVAT rate and tax amount shown separately.
- Due date and IBANWith the invoice number as the payment reference, so payment is quick.
- NotesFor example an advance already paid and deducted from the amount.
Guide: how to get paid faster →
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Frequently asked questions
Details of both parties, invoice number and date, the date the work was completed, line items with quantity, unit and price (inverter AC unit 3.5 kW, inverter AC unit 5.0 kW, aC installation up to 3 m of pipe), net amount, VAT, total and the IBAN for payment. Check the mandatory details for your country with your accountant.
50 % advance for the units before installation, the balance on commissioning. In AdBooks you create the deposit invoice from the quote in one click, and the deposit is deducted from the final invoice automatically.
Send the invoice as soon as the work is done, with your IBAN and a due date. In AdBooks the client pays by card through a link, and reminders go out by themselves.
In AdBooks you send the invoice as a link via WhatsApp or Viber, the client can pay by card, and reminders go out automatically. With every invoice you also get an e-invoice in Peppol UBL 2.1 format.